How to Choose the Perfect Wedding Venue

How to Choose the Perfect Wedding Venue

 

Wedding venue tips. Picture by Boho Chic Weddings.

Photo by Boho Chic Weddings.

 

Weddings are incredibly variable, with almost everything having a ‘take it or leave it’ approach. One thing that can’t be dropped is the venue.

This can be a really stressful decision – there’s a lot to consider and you have no real idea how everything’s going to work out on the day. Luckily for you, we’ll be giving you some key wedding venue tips in this post, alongside some unique wedding venue ideas to help you have an easier decision-making process.

 

Finalise Your Guestlist Early

Writing your guestlist is important preliminary wedding work.

Knowing how many people are coming to your wedding, or at least how many people you’ll be inviting, is of the highest priority when it comes to organising the big day. It’s especially important when looking at venues – there’s no point looking at the perfect location if it only holds 40 and you’ve invited 80. Wedding Ideas Magazine have a really useful article on how to write your wedding guestlist, which offers some great points.

You should always leave a bit of room to manoeuvre, too. You never know who you might have forgotten, or who your parents just insist on inviting without you knowing! Don’t go overboard with extra space though, as booking a large venue for a small number of people might make the room feel half-empty on the day.

Make sure you know how many the venue can comfortably accommodate. Always be wary of the phrase ‘maximum capacity’, as a space that’s bursting at the seams is hardly an enjoyable place to be. Ask the prospective venue the size of the most successful weddings, and gauge whether your plans fit with that figure.

 

Know Your Budget

Like knowing your required capacity, having a budget in place is among the most important things when selecting a wedding venue. Not only this, but you’ve got to be up to scratch with hidden costs. Does the venue provide furniture? If you’re booking for the reception, what food and drink is included? You should get a cost list and work out the total predicted expenditure. Remember that budgeting for venue hire is always more than just the space itself!

When it comes to extra costs, decorations are one of the biggest culprits. This can be alleviated by your location choice: if you choose a unique wedding venue, it might be exciting enough that you can spend less on decoration.

 

See It Through Your Guests’ Eyes

Thinking about your guests is a top wedding venue tip.

Photo by Boho Chic Weddings.

 

The wedding is unquestionably your day, but it’s made so much better when your guests have a great time too. The best way of ensuring a good atmosphere is to take some time to imagine the day through your guests’ eyes.

Is the venue comfortable? This comes back to the guestlist point above – make sure that there’s actually enough room for everyone on the day. See if there’s any ‘breakout’ rooms for people to spread into, or outdoor space for people to get a bit of fresh air.

Check to see what parking facilities are available at the venue, too. If there’s plenty of parking space, then you can save costs on hiring transport for everyone. Also check to see what accommodation is available nearby, as people will be drinking and won’t be able to drive home! Even better, see if the venue itself has guestrooms available overnight.

 

Added Extras

Now it’s time for some wedding venue tips that often get sidelined in the grand scheme of things, but they can make a real difference if you spend a bit of time looking into them.

First things first, check whether you’ll have exclusive access to the venue. Unless the prospective venue is gigantic, we would recommend that you look for somewhere that will be entirely yours for the occasion. There’s enough confusion with your partner’s lesser-known family members anyway – you don’t want to be getting your new relatives-to-be mixed up with other venue guests!

Another thing that you should look into is whether the venue comes with an in-house co-ordinator. Having someone from the venue on the wedding day to take care of the little things helps to take the stress off and let you enjoy your big day. Not only this, but they’ll know the venue inside-out, and will probably help in the organising beforehand.

While you’re looking for venues for your wedding, it can seem overwhelming to have to do the same thing all over again with food and decoration outlets as well. To alleviate this, many venues will have a list of recommended vendors which can be of real help. The vendors, be they caterers or decorators, will have worked in the venue before and will ensure the logistics of the wedding run smoothly. You should still check pricings (as some recommended vendors can overcharge), but it makes a good starting point.

 

If you’re looking for a truly unique wedding venue in North Yorkshire, The Chapel in Harrogate is available for both ceremony and reception bookings. Enquire at info@thechapelhg1.com for more information.